Reporting directly to the Chief Executive Officer (CEO), the Executive Assistant & Governance Manager provides administrative and governance support to the CEO. The manager is the primary point of contact for internal and external constituencies on all matters pertaining to the CEO and serves as a liaison to the Board of Directors and as the staff lead for all governance meetings within the organization.
This position will also work closely with senior management to organize and coordinates executive outreach and external relations efforts, and oversee special projects. To be considered for this position, the candidate must be willing to take a personality assessment.
The Executive Assistant and Governance Manager provides administrative support to the CEO and is the staff lead for all governance meetings. Candidates should have experience supporting C-Level executives; strong communication, interpersonal, and verbal skills; excellent organizational, time management, and multi-tasking skills; and the ability to work effectively within a team environment.
REPORTS TO: Chief Executive Officer
KNOWLEDGE AND SKILLS:
- Excellent organizational, time management, and multi-tasking skills
- Outstanding communication skills
- Strong interpersonal and verbal skills
- Ability to work effectively within a team environment
- Strong research, writing, and editing skills
- Computer proficiency with Microsoft Office and CRM
- Bachelor's degree and/or at least two years of administrative experience supporting executive leadership
- Experience with a nonprofit organization is preferred
- Understanding of Board and Committees is preferred
DUTIES AND RESPONSIBILITIES:
- Serve as the lead for quarterly Board of Directors meetings to include: drafting meeting agendas, chair’s agendas, timelines, minutes, attendance lists, and keeping NHC staff aware of the necessary materials needed and deadlines for the Board meetings.
- Organize materials for and ensure that all governance committee meetings, including the Executive, Audit, and Finance Committees run smoothly.
- Provide administrative support, sometimes confidential, to the Chief Executive Officer including: Drafting emails, returning phone calls, scheduling meetings, and coordinating the CEO’s calendar. Keeping the CEO well informed of upcoming commitments and responsibilities, including following up as appropriate. Working with staff to prepare talking points and presentation materials. Maintain systems to process and track administrative, program, and other contacts.
- Preparing expense reports.
- Act as a "barometer," having a sense of the office environment and keeping the CEO informed.
- Undertake special projects, as assigned by the Chief Executive Officer or Senior Vice President of Strategic Initiatives, and Chief Financial Officer.
POSITION RELATES TO:
- Chief Executive Officer
- Internal Staff
- Board of Directors
- Key External Relations