Administrative Associate

National Health Council
Posted Date: 
Friday, March 1, 2019
Washington, DC
www.nationalhealthcouncil.org

Please direct a cover letter and resume directly (by or before March 18) to email: NHCPOSITIONS@NHCouncil.org

Reports To: Chief of Staff and Operations
Status: Exempt

POSITION SUMMARY:

The Administrative Associate is responsible for managing the front desk operations as well as providing  administrative support to the Chief of Staff as needed. The Administrative Associate will assist the Chief of Staff and the meetings and operations team with support and coordination for various initiatives. The Administrative Associate serves as the first point of contact for both Council members and the public. The Administrative Associate maintains all office common areas and the front desk.

DUTIES AND RESPONSIBILITIES:

  • Anticipating and preparing, as needed, the daily schedule for the Chief of Staff (and backing up for the CEO as needed)
  • Scheduling and prioritizing both internal and external meetings
  • Works collaboratively with Chief of staff to coordinate staff meetings
  • Coordinating travel
  • Provide support for the operations and meetings activities
  • Cover main phone line and greets visitors
  • Administrative support, as requested, such as drafting correspondence, returning phone calls, and scheduling meetings
  • Orders and monitors inventory of office supplies and assists in monitoring needs for office equipment.
  • Schedule conference rooms and organize large office meetings; assist with the video conference set-up for office meetings; assist with placing catering orders for office meetings and events as needed
  • Communicate with vendors and suppliers regarding office equipment maintenance.
  • Other duties as requested based on organizational need
  • Ensures common areas and front desk are clean and organized

PROFESSIONAL EXPERIENCE/QUALIFICATIONS:

  • The ideal candidate has at least two years of scheduling experience with high-level executives in a fast-paced environment, preferably with a nonprofit organization or on Capitol Hill
  • Excellent interpersonal and communication skills; ability to engage with others in a friendly and professional manner
  • High proficiency working with office technology, computers, internet, multi-line phone systems, tele- and video-conferencing
  • Attention to detail and ability to multitask
  • Ability to deal with priorities and unexpected issues as they arise
  • Proven experience prioritizing and making decisions with respect to scheduling and scheduling changes
  • Experience in resolving travel complications
  • Proactive and comfortable working in a fast-paced environment
  • Computer proficiency with Microsoft Office suite; experience relational database software and ability to learn Cvent software
  • Ability to work effectively within a team environment
  • An interest in health, health policy, and patient advocacy

EDUCATION: Associate's or bachelor’s degree in administration, government relations, or a related field

 

 

 

 

 

 

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